Folders

Structure

MyData:

  1. MyGroups
    1. Group1
    2. Group2
  2. MyProjects
    1. Project1
    2. Project2
  3. SharedFolders

folder overview

folder overview

Group Folders

The system generates for each research unit a group folder where all members have access. The users group folder are listed here.

Project Folders

This is the place to create/organize your data into project.

Shared Folders

The folders shared with you by other users are listed here

Folder creation

  1. Click on the folder where you want to create the new folder
  2. Use the Action > New Folder menu entry to create a new folder

Folder name restrictions: no special characters and no spaces allowed except _, max. length 32 chars

Folder deletion

It is only possible to delete an empty folder at the moment.

  1. Navigate to the folder you want to remove
  2. Use the Action > Delete Folder menu entry to delete a folder.
  3. A popup will require you to confirm the removal of the folder.
  4. Finish the removal using the confirm button.

folder deletion confirmation

Folder sharing & permissions

Permissions

  • Visit: allow people to view the folder and its content
  • Modify: allow users to add/remove content from the folder and rename it. But cannot delete a folder
  • Manage: allows to delete folders and manage sharing permission.

Permission set

  • Viewers: To share organized objects in a folder
  • Collaborators: Set up a folder for collaboration
  • Editors: to grant full access to folder options

Single folder

  1. Navigate to the folder you want to share
  2. Use the object menu > share menu entry to define sharing permission for selected folder. Make sure you select the folder tab
  3. Select the permission set
  4. Search the user/group and press add (repeat to add multiple users)
  5. Save

folder sharing

Multiple folders

  1. Navigate to the parent folder of the folder you want to share
  2. Use the Manage selected > share menu entry to define sharing permission for selected folders. Make sure you select the folder tab
  3. Select the permission set
  4. Search the user/group and press add (repeat to add multiple users)
  5. Save

folder sharing

Object permissions are not affected by folder sharing! You only define how other users can access the folder and view the contents. Example: An object is set to private and is added to a shared folder. Only the owner will see the object in this folders, other users do not.